Duplicate PAN Card Application Process For NRIs and Indian Citizens

As an NRI, if you earn any income in India and pay taxes here, one mandatory document that you can't function without is a Permanent Account Number (PAN) Card. This is not just a mere card, but a reflection of our identity, used to carry out our personal or professional financial transactions.

Once a PAN number is allotted to the taxpayer, it remains valid for their lifetime. Now imagine losing it accidentally; all your personal or business financial transactions could be halted until you reissue it. According to the Income Tax Department of India, UTI Infrastructure Technologies Limited (UTIITSL) and Proteam eGov Technologies Limited (Protean) have been appointed to handle the process of PAN application, as well as any other PAN services.

What is a Duplicate PAN Card?

The Income Tax Department of India issues a duplicate Permanent Account Number. PAN cards to taxpayers who have either damaged, lost, or misplaced their original PAN cards.

How to Apply for a Duplicate PAN Card for NRIs

NRIs can reprint a PAN card either from UTITSL or Protean. Ensure that the re-printing of the PAN card should be done only through that website from which the earlier PAN application and PAN card were dispatched.

Steps to Apply for Duplicate PAN Card Online Through Protean eGov:

Step 1: Go to the official website of TIN-NSDL and choose the "Changes or correction in existing PAN data \ PAN Reprint (No changes in existing PAN data)" as your application type.

Step 2: Select the category whether you are an individual applying, a body of individuals, an LLP, a Company, a Trust, an HUF, or an Association of Persons.

Step 3: Fill in all the required information fields and then submit it.

Step 4: Now, select 'yes' if you need a physical Permanent Account Number, PAN card, and 'no' if you want an e-PAN card. Now, if you have selected e-PAN as the option, please provide an active email ID where your digitally signed e-PAN cards will be sent.

Please note that the fees applicable to both modes differ, as they depend on whether the address is a foreign address or an Indian address.

Step 5: You will now be asked to fill in all personal details and then select your preferred mode, such as proof of address (POA), proof of Date of Birth (DOB), or proof of identity (POI).

Step 6: Review the entire PAN application form one last time to ensure there are no errors, and then submit it by paying the required fees online. After submitting, an acknowledgment number will be generated, which you can use in the future to track the status of your duplicate PAN card application.

Steps to Apply for Duplicate PAN Card Online Through UTITSL:

Step 1: Visit the UTITSL website

Step 2: Select the option "Reprint of PAN"

Step 3: Fill in all the required details asked for

Step 4: Confirm the details and click on "Get OTP."

Step 5: Submit the OTP you received, pay the fees, and once the fees are successfully paid, you can download the receipt generated for future reference.

As an NRI, you can easily re-issue a PAN card by following any of he above two methods.

Offline Procedure to Apply for Duplicate PAN Card

Step 1: Download the PAN application form from the Income Tax Department of India's website, or you can also download it from the website of Protea eGov Technologies Limited or UTI Infrastructure Technology and Services Limited.

Step 2: Ensure that you fill the PAN application form in block letters with a black pen. On the top right and left of the form, affix two recent passport-size photos of yourself and sign across the photo on the left side of the form. You can also use a thumb impression, but it must be attested by a public notary, a gazetted government officer, or a magistrate's seal or stamp.

Step 3: Gather all the required documents, obtain a copy of each, and submit those copies along with the completed duplicate PAN card form to the PAN facilitation center, along with the required fees.

Step 4: Upon submitting the form, you will receive an acknowledgment receipt. Keep it safe, as this number can be used to track the status of your PAN card application further.

Now, as an NRI, you can also reprint your PAN card through an offline method; you need to visit the nearest PAN facilitation center.

Documents Needed to Apply for Duplicate PAN Card

NRIs can reprint a PAN card either from UTITSL or Protean. Ensure that the re-printing of the PAN card should be done only through that website from which the earlier PAN application and PAN card were dispatched.

Documents Required by NRIs to Apply for Duplicate PAN Card:

• Proof of Identity: NRIs need to submit their passport as proof of identity
• Proof of Address: NRIs must provide an overseas address, which includes foreign bank account statements, utility bills, and a residence permit for the country in which they reside.
• Proof of Date of Birth: NRIs can provide a driving License, passport, or birth certificate.
• FIR copy: A Copy of the FIR if your PAN card is stolen.

Documents Required by Indian Citizens to Apply for Duplicate PAN Card:

• Proof of Identity: You will need a copy of one of the following documents: your driving license, passport, or Aadhaar number.
• Proof of Address: You will need to provide a copy of one of the following documents: an Aadhaar number, a Voter ID card, a passport, or a driving license.
• Proof of Birth: Copy of an Aadhaar number, driving licence, birth certificate, etc.
• Passport-sized photographs
• Copy of PAN card, if available, which has to be self-attested
• Copy of FIR in case of a stolen PAN card.

Fees for Applying for a Duplicate PAN Card

PAN card fees for NRIs and Indian citizens

How To Track Duplicate PAN Card

You can track your duplicate PAN card application by visiting the websites from which you have applied:

If Applied Via the Protean eGov Website:

• Visit the website and select Track your PAN application status.
• Enter the 15-digit acknowledgment number that was generated during the application process.
• Enter the captcha and click Submit; your duplicate PAN card status will be displayed.

If Applied Via the UTITSL Website:

• Visit the Website
• Enter the application number, coupon number, date of birth, or the PAN number.
• Enter the captcha and click 'Search.' Your PAN card status will be displayed in front of you.

Who Can Apply For A Duplicate PAN Card

In India, there are various categories of taxpayers, including individuals, HUFs, Companies, and others. However, an individual cannot apply for a PAN card independently. They need to have an authorised signatory to apply. Below is a list of your authorized signatories:

How to Download Duplicate PAN Card for NRIs

Step 1: Visit the official TIN-NSDL website.

Step 2: Select the "Download e-PAN or e-PAN XML" tab

Step 3: When directed to the next page, choose the "Acknowledgement Number" or "PAN"

Step 4: Enter all the details and the captcha code. Recheck the details to ensure there are no errors and that no fields have been missed, and then click the submit button.

Step 5: Select the OTP recovery option, tick the declaration, and click on Generate OTP.

Step 6: Enter the OTP and then validate the button.

Step 7: Lastly, click the "Download PDF" button.

Ensure that once the PAN card is downloaded, it is secured with a password that is your DOB.

Things to Consider When Applying for a Duplicate PAN Card

A small mistake or an error can lead to rejection of your duplicate PAN card application, so here are a few things to keep in mind while applying:

Ensure that the check and all details filled match those on your documents. Do not fill in any incorrect or false information, as the authorities will verify the application form. If a mismatch is found, the application will be rejected immediately.

You must apply for a duplicate PAN card only if your original PAN card is lost, stolen, or damaged. Do not apply if your editing PAN is still active, as holding more than one PAN card is a punishable offense in India.

As per your requirement, check whether you need an e-PAN or a physical PAN card. An e-PAN is valid and is believed to be faster; however, the physical PAN card takes more time to arrive by post.

What To Do If The PAN Card Is Stolen

In the event of a stolen PAN card, the PAN holder should take immediate action to protect themselves from any unauthorized use of their PAN card; this is what you should do.

• File a Police Complaint: As the first and most crucial step, you need to lodge a police complaint and report the theft to the nearest police station. Filing a police record will help you in having an official record, which will safeguard you from the consequences of the illegitimate use of your PAN card by a thief.
• Inform the Income Tax Department: Next, after reporting it to the police, inform the Income Tax Department. You can either email the details of your PAN card or call their helpline.
• Apply for a Duplicate PAN Card: After reporting to all designated authorities, you can apply for a duplicate PAN card through a straightforward process.
• Check your Financial Transactions: Regularly review your financial transactions, bank statements, and tax records to identify any suspicious activity associated with your PAN.

Process to Surrender a Duplicate PAN Card

As per the Income Tax Department of India, it is not permissible for an individual to hold more than one PAN card. However, in some instances, you may receive more than one PAN card, either with a different number or the same number. But as per the income tax law, you can easily surrender it to the Income Tax Department by following this process.

Step 1: Firstly, you need to write a letter addressing the assessing officer and provide all the personal details like your DOB, name, details about which PAN card you want to surrender, and the one you want to retain.

Step 2: Next, you need to submit the application via a seed post, or you can also hand-deliver the letter yourself. Upon doing so, you will get an acknowledgment receipt. This receipt issued by the Income Tax Department serves as proof that your PAN card has been canceled.

How Can Savetaxs Help

Losing a PAN card is nothing less than having a mini panic attack because every financial transaction happening in your business or personal office requires a PAN card. However, if you lose it, do not panic because we at Savetax are here to rescue you.

Our experts bring a combined experience of over 30 years, and we assist NRIs in obtaining their duplicate PAN card in compliance with all regulations set by the Income Tax Department of India. A minor error during the application process can result in a significant issue, such as the rejection of the application. We have hands-on experience in helping NRIs get their PAN cards with our exceptional PAN services, and hence, your case is in the same hands.