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US Tax Forms

All You Need to Know About a W-2 Form

Varun GuptaBy Varun Gupta |Last Updated: January 3, 2026
All You Need to Know About a W-2 Form
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Form W-2 is an important tax document for both employers and employees. It is issued by employers to report an employee's wages, withheld taxes, and much more to employees. They report this income to the IRS and the Social Security Administration every year. The employer is also required to provide copies of each worker's W-2 form to the employee.

After which, they use the form to file their federal and state income tax returns. In this blog, we will walk you through all the details related to a W-2 form. We will discuss why it is important, who receives it, how to read it, and much more. 

Varun Gupta
Varun Gupta(Tax Expert)

Mr Varun is a tax expert with over 13 years of experience in US taxation, accounting, bookkeeping, and payroll. Mr Gupta has not prepared and reviewed over 5000 individual and corporate tax returns for CPA firms and businesses.

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Frequently Asked Questions

The key difference between a 1099-NEC form and a W-2 form is as follows: W-2 Form: This form is for employees. It includes wages, tips, and taxes (federal, state, social security, and Medicare) withheld by the employer.  1099-NEC: It is for independent contractors/freelancers. It reports total payments received; however, no taxes are withheld. Contractors must handle their own taxes

If you earned $600 or more in wages from an employer, they need to provide you with a W-2 form legally. Even if you have earned less, employers often issue a W-2 if any taxes were withheld.

Employers must send out W-2 forms by the 31st of January every year, covering the income earned in the previous tax year.

If you don't receive your W-2. Firstly, contact your employer or the HR department. If they don't provide it, you can call the IRS at 800-829-1040 after February 14th, and the IRS will help you obtain your W-2 or file using Form 4852 (a substitute for a W-2).

Yes, many employers provide electronic W-2 forms through payroll portals, such as ADP or Workday, or directly through their HR systems. The IRS also provides access if your employer participates in the Get Transcript service.